No Grade (NG) Reported Policy

Purpose

This policy outlines the procedures and guidelines for assigning a No Grade (NG) reported for students in specific situations within the schools and programs of Ponce Health Sciences University (PHSU).

Definitions

No Grade (NG) will be an administrative mechanism used by the Registrar to indicate that a grade cannot be reported for a course. The NG will only be used under specific circumstances preventing a faculty member from submitting the corresponding grade for that course.

Application

The NG reported may be assigned under the following circumstances:

1. The student does not complete the course and faculty evaluations.
2. The student has a pending score report (e.g., USMLE (United States Medical Licensing Examination) Step 1 as a requirement of SKD 091).
3. The student needs to repeat a standardized written exam or a practical exam (e.g., NBME’s examinations, OSCE’s).
4. The student does not complete the required activities log in the schools/program digital platform (e.g., patient log in Med Hub).
5. External practicum/internship sites are delayed in the submission of students’ feedback or evaluation reports to the schools or programs.

Procedure for assigning a NG.

1. The course faculty will review the circumstances and determine whether the NG reported is appropriate. The NG reported will not have an impact on the student’s rank or GPA. The NG reported may be changed to a regular grade upon completion of the pending task or receipt of pending report (in the case of students’ feedback or evaluation reports submitted by external practicum/internship sites).
2. NG reported must be changed to the final grade assigned to the course on or before the start of the next academic term. NG’s will be changed to F if not removed by the established time.

Policy Review

This policy will be reviewed periodically to ensure its effectiveness and relevance.

This policy will be effective for the Academic Year 2023-2024.