Registrar

The Registrar’s Office is under the direct supervision of the Vice President for Students Affairs. The primary role of the Registrar is to maintain the permanent records and documents that pertain to each matriculated student’s progress through medical or graduate school.

The main services offered by the Registrar’s Office are to:

• Prepare and maintain custody of all academic records following the regulations of Buckley Amendment (Buckley Law).
• Coordinating Registration Procedures.
• Coordinate Veterans Services.
• Provide certifications of Enrollment, Class Lists and Deferments.
• Prepare the evaluation of records for promotion and graduation.
• Certify Degrees and Academic Standing.
• Certify Enrollment for USMLE Part I and II.
• Prepare, maintain, and distribute the Official Transcript.
• Receive, record and secure documentation for final course grades.
• Establish policies for access to student Academic Record in accordance with Federal Ed Rights and Privacy Act (FERPA).

Certifications

A fee will be charged to students who request academic certifications or certification of enrollment for other purposes. Certification for Income Taxes will be free of charge Certifications for verification of Degree follows the same steps as for enrollment certification. (Must fill a request form and pay)

Transcripts

The student’s academic record is an official document and copies are made upon the request of the student.

1. Students who need official transcripts of their record for personal use or official use must fill in a transcript request form at the Registrar’s Office and must pay a fee for each copy at the Finance Office. The Registrar’s Office requires five working days for processing the transcript request. No transcripts will be sent by fax.
2. Official transcripts must bear school seal and will be sent directly to the Institution requested by the student.
3. Transcripts requested for personal use of the student will be handed to the student personally; if the student authorizes another person to come for the transcript, a written authorization is needed, and the person must have identification. Transcripts handed to the student must be labeled “student copy”.
4. Student undergraduate transcripts are confidential records kept for exclusive use of Ponce Health Sciences University Registrar’s Office and will not be given to the applicant or third person under any circumstances.
5. No transcripts or certifications will be honored if the student has outstanding debts.

Download Transcript Request Instructions
Download and fill out Transcript Request Form
and send it by email at: registrar@psm.edu