Withdrawal, Drop and Add Policy

Withdrawal from School

A student that decides to withdraw from the school must submit a letter of resignation to the President stating their reasons for the withdrawal. Once the Dean has accepted the letter of resignation, the student shall proceed as follows:

1. The student must obtain a withdrawal form from the Registrar’s Office and fill out the required information about academic program and courses.
2. The student must obtain clearance for withdrawal from the following:
   1. Library: The Librarian must certify that the student does not have any outstanding debt or have any library materials checked out
   2. Finance Office: Must state that the student has no outstanding debts to the school before any other further step is taken.
   3. Financial Aid Office: Students who have applied for or obtained any kind of financial aid or loan through the school, must attend an exit interview, and obtain the signature of the Director of Financial Aid.
   4. Student Affairs or any other department prescribed at the Clearance form: Students must obtain the signature of each Director or Dean.
   5. Registrar: After all signatures have been obtained, the Registrar will certify the student’s withdrawal and make the proper entry in their records.
   6. The student must settle all financial obligations with PHSU, or no transcripts or certifications will be issued.
   7. The withdrawal is allowed until the last day for withdrawal as stated in the Academic Calendar, before starting the final exams.

Drop and Add

Medical students are not permitted to withdraw from individual courses. A “W” of Withdrawals will not be posted on the academic record.

It is the student’s responsibility to verify the academic calendar, drop and add periods for each term. A fee is required for each class dropped or added.

The student has the option to drop and add course until the first week of classes (beginning the semester/trimester). The Drop/Add Form will be initiated by the student, and it is submitted to the Registrar’s Office within the deadline established.

After the first day of the term, any added course must be paid for in full at the time of the addition. Addition and removal of courses will be allowed only until the deadline for the add/drop period included in the Academic Calendar.

Withdrawal

To withdraw from a course after registration the student must complete and submit the corresponding form to the Registrar’s Office. After the deadline established (approximately four weeks after the beginning of the semester/trimester a “W” will be posted a transcript.

Non Returning Students

The student that is not enrolled after the first week of classes, at the beginning of the academic period and does not have leave or approved permission to be absent will be considered a non-returning student and will be inactivated from the program.

Administrative Withdrawal Policy

An Administrative Withdrawal (AW) may occur when a student is not in compliance with at least 50 % of the course criteria, as specified in the syllabus, or when students do not comply with the fees and payment arrangements made upon enrollment.

Administrative withdrawals due to non-compliance with at least 50 % of the course criteria will be granted up to the last day for total/partial withdrawal as stipulated in the Academic Calendar.

The lead faculty member of the course must complete the Administrative Withdrawal form and submit it to the Registrar’s Office for processing in the SIS. The faculty member must notify the student about the AW.

Administrative Withdrawals processed due to noncompliance with financial obligations will be granted up to the last day for total/partial withdrawal as stipulated in the Academic Calendar.

The accounting representative must complete the Administrative Withdrawal form and submit it to the Registrar’s Office for processing in the SIS. The accounting office must notify the student and the academic program administration about the AW, and any procedures to revert the status if payment is completed.

An administrative withdrawal does not exempt the student from any financial obligations incurred (please refer to the refund policies).