Feb 11, 2025  
2023-2026 Academic Catalog 
    
2023-2026 Academic Catalog

No Show Policy



Introduction

Ponce Health Sciences University establishes procedures to certify the official enrollment population by term. As part of the enrollment certification procedures, students who did not attend/participate in the term’s initial sessions may be processed as No Show.

Legal Basis

Ponce Health Sciences University Administrative Committee, in compliance with the provisions of 34 CFR 668.22 (b) and following the guidelines of the Federal Department of Education, has determined to become an Institution not required to take attendance.

This adjustment will require implementing policies to identify students who are not officially certified as actively enrolled at the beginning of each term.

Scope

This policy is designed for students who fail to attend the first two class sessions of the academic session.

Justification

Institutions have the authority to determine the process to identify students not actively enrolled in the academic session to avoid incorrectly disbursing Title IV funds.

Policy

No Shows (NS) are students with no academic activity certified for the first two weeks of a course (included in the Census for No Show determination).

The faculty members will enter the session attendance module in My Campus only during the first two weeks of each term. The Registrar’s Office will generate a report on the date established as the No Show Determination Date. Students who do not comply with attendance during the first two class sessions will be processed as No Shows. Determination of a No-Show status in a course could lead to cancellation of the enrollment of the term in certain programs where the partial drop of courses is not permitted (e.g., the Doctor of Medicine Program).

A No Show process can be reverted within three business days with the faculty member’s authorization. In that case, the faculty members will need to document their attendance on my Campus at the next session to validate the reactivation of the enrollment for that student.

Amendments

The Institutional Administrative Committee can amend this policy. The amendments must be in writing and documented with reason and purpose.

Validity and Repeal

This policy will be effective immediately on the date of its signature by the Chair of the Institutional Administrative Committee.

If this policy repeals a previously established policy, its effect will be prospective on the date of its signature. The policy will remain in effect until it is repealed unless it is established for a fixed validity period.