Correction of Education Records

(Note: Ponce Health Sciences University includes in its policy a procedure for the correction of records).

Students have the right to ask to have records corrected that they believe are inaccurate, misleading, or in violation of their privacy rights. Following are the procedure to correct a record:

1. A student must ask the official Ponce Health Sciences University to amend a record. They should write Ponce Health Sciences University official responsible for the record, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading.
2. Ponce Health Sciences University, registrar, or Record Officer may comply with the request, or it may decide not to comply. If it decides not to comply, Ponce Health Sciences University, registrar, or Record Officer, will notify the student of the decision and advise them of their right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student’s rights.
3. Upon request, the Registrar of Ponce Health Sciences University will arrange for a hearing and notify the student, reasonable in advance, of the date, place, and time of the hearing.
4. The hearing will be conducted by a Hearing Committee of three members who are disinterest parties; however, the hearing committee members may be officials of the Institution. The student shall be afforded a full and fair opportunity to present evidence relevant to the issue raised in the original request to amend the student’s education record. The student may be assisted by one or more individuals, including an attorney.
5. Ponce Health Sciences University Hearing Committee will prepare a written decision based on the evidence presented at the hearing and it will be submitted to the President to take the corresponding action. The decision will include a summary of the evidence presented and the reason for the decision.
6. If the President decides that the challenged information is not inaccurate, misleading, or in violation of the student’s right of privacy, it will be notifying the student that they have a right to place in the record a statement commenting on challenged information or a statement setting forth reasons for disagreeing with the decision.
7. The statement will be maintained as a part of the student’s education records as long as the contested portion is maintained. If Ponce Health Sciences University discloses the contested portion of the record, it must also disclosure the statement.
8. If the President decides that the information is inaccurate, misleading, or in violation of the student’s right of privacy, the President will order the registrar to amend the record and notify the student, in writing, that the record has been amended.